How to Delegate Tasks Efficiently in the Workplace

How to Delegate Tasks in the Workplace
Group Delegation

For a business to run smoothly, there is a need for proper delegation. This is important for both small and large scale businesses. Delegation in the workplace means assigning tasks, roles or duties to workers either individually or in groups as required. Some people performs better when their roles are properly defined. It is worthy of note that in a sophisticated economy or business, workers needs to diversify. This can be achieved by delegating workers to perform specific or defined roles in areas where it will be highly advantageous to their business.

Why do you need to delegate tasks in the workplace? Delegation helps to eliminate monotony. It creates room for competitiveness thereby leading to a higher productivity in an organization. Delegation also helps in the definition of roles among coworkers in an organization. In most cases, the manager, director or any other leader or the management is responsible for delegation. Proper delegation should exclude favouritism and also be done in an unbiased manner. The proper monitoring of the various delegates in an organization will lead to achieving a good results more than when left unchecked. Delegation in an organization can be for short or long term performance of tasks.

How to Delegate Tasks Efficiently in the Workplace

Here are some guidelines that needs to be followed when doing delegation in the workplace;

1. Use an Oganogram to Map out roles

When your aim of delegation is to have your workers take up roles for a long period, Organogram will be a good choice. This may be prepared in such a way that the name of each worker, his or her position and role is well defined. This Organogram should be placed to the visibility of all. One of its advantages is that visitors to such an organization may know whom to walk up to at a glance, it also makes it easier for supervisors to easily locate each worker. It is suitable for an organization with a large number of workers.

2. Delegate based on experience or performance

To achieve a better result, you can consider making a delegation based on experience. Your workers who may have had an experience in such an area with an outstanding performance may be delegated for roles in such areas. If it is a new employee, you can ask to know whether he or she has had an experience in such role. Another way to do this can be through academic qualifications. Having it in mind that most people performs better in areas they are conversant with. This method is beneficial when you employ based on qualifications related to your business.

3. You can delegate in groups

This method is suitable when you have a good number of workers. One of the advantages of such delegation is that it promotes the spirit of competition. The males and females can be combined together or left separately depending on what you want to achieve from the delegation. Each group should have a leader that will spearhead the activities of his or her group. The general performance of each group is recorded by a supervisor.

4. Switch Roles when necessary

Doing the same role for a long period of time maybe boring. While some people may argue that it paves way for your workers to become experts in a particular area, others may find it unsuitable. You can decide to switch roles when the monotonous nature of the work is affecting your workers. This can be observed in a decrease in performance and disinterest in carrying out their roles.

5. Organize in-service training or workshop for your employees in the course of delegation

Not every worker will have an idea on how to carry out their roles effectively in their new roles. One way to make things easier for them is to organize a workshop or training where the various aspects of the job and expectations will be explained to them. This will give rise to a better result when they start performing such tasks. The training can be done in group or on a general level.

6. A good supervisor will ensure that a great result is achieved

Workers takes their roles more seriously when they know that they will be reporting their activities to someone or that someone is overseeing their activities and recording their performance (s). After making delegation in your business, assign a supervisor to monitor the delegates. The supervisor will be responsible for communicating the needs or challenges of delegates or group of delegates to the appropriate authority. He or she will record their performance and report to the manager or any other high positioned person in the organization for further action.

7. Compensate those with outstanding performance

Rewarding those that are performing well in an organization is a great way of boosting their morale. To achieve a better result, you can map out the prize or reward for the best performed before making the delegation. You have to be unbiased when judging the various delegates for compensation so as not to demotivate those who may think that they should be the best. It doesn’t end there, encourage those that didn’t meet up with the expectation to perform better next time. When such a delegation is a long term, you can choose a time frame for such rewards.

8. To get new ideas for your business, assign your workers the roles to get ideas from related businesses

Another reason why you need to make delegation in your business is when you want to get new ideas about your business. The aim of such delegation is for your workers to visit other related businesses and get ideas from them. Such form of delegation is usually short term and may not involve every worker so that others may stay behind and perform other roles in the business.

Your workers will become more productive when they right atmosphere is created for them. Knowing how to delegate tasks efficiently in the workplace will save you a lot of stress as a Human resource manager or when you find yourself in any other leadership position in an organization.Whichever way it is viewed, delegation is necessary in an organization.

Also Read; Importance of Communication in the Workplace

How to Avoid Conflict in the Workplace